Exchange Program Procedures within the Scope of Bilateral Agreements –

Outgoing Students/Staff

  • In order for a student or staff member from our university to participate in an exchange program at another university, a bilateral agreement that allows for student/staff exchange must first be signed between the two institutions. (The list of current agreements can be found on the website of the International Relations Office.)

  • Application quotas, requirements, and deadlines vary for each university. (Example 1: While the application deadline for the fall semester at one university may be in February, another university’s deadline may be in May. Example 2: One university may not offer a quota for a specific term or year, while another may do so.)

  • For universities with active student/staff exchange programs, the selection process is carried out by the departments themselves, after they contact our office to inquire about available quotas and, if quotas are available, learn the specific admission requirements of the host university. Therefore, applicants must apply to their respective departments to obtain the necessary information.

  • Partner universities involved in bilateral agreements usually require proof of language proficiency. The required language level is communicated to us by the host university for each relevant period.

  • Departments must submit the names of the candidates they have selected, within the allocated quotas, to our office.

  • Based on the candidate information received from the departments, our office is responsible for officially nominating the candidates to the respective universities.

  • Invitation letters from host universities that accept the applications are delivered to the selected candidates by our office.

  • Once candidates are selected by their departments based on the quotas and criteria shared by our office—obtained from the host universities—all related processes, up until their return to the home country, are coordinated by our office.

Incoming Students

  • For students wishing to come to our university within the scope of bilateral agreements (the current list of agreements is available on the International Relations Office website), the application deadline is May 15 for the fall semester and October 15 for the spring semester.

  • Students must fill out the forms prepared by our office and submit the required documents by the specified deadlines.

  • Students who are nominated by their home universities are officially inquired about via formal correspondence with the relevant academic units of our university. If the academic unit approves the nomination, an invitation letter is issued.

  • Upon arrival at our university, registration procedures are carried out by our office, and necessary correspondence is conducted with relevant units (e.g., Health, Culture and Sports Office, Provincial Directorate of Migration Management, etc.).

  • An orientation program is provided to the students.

  • Students complete their course selection process.

  • At the end of the academic term, their records in the Student Information System (OBS) are set to inactive.